• Location: Northern New Jersey NJ
• Type: Contract
• Job #23400

Company Overview:
A leading global investment firm with nearly $300 billion in assets under management is seeking an Executive Assistant to support their Legal & Compliance department. This role is based in Summit, NJ, with a hybrid work schedule.

Job Responsibilities:

• Manage calendar(s) including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answer calls and act as a gatekeeper
• Act as back-up support for other senior professionals
• Book conference rooms for meetings; meet and greet guests, register guests in the visitor’s system
• Complete detailed corporate expenses including tracking receipts and reimbursements
• Coordinate travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintain and organize digital files in Box
• Process invoices via Coupa, ensuring proper expense coding
• Assist with bespoke projects, including event planning, strategic operations, and process improvement initiatives

Qualifications:

• 5+ years of administrative assistant experience supporting a team of 3 or more, ideally in compliance or finance
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Extensive familiarity with Microsoft suite

Compensation:
Pay Rate: $45 – $45/hr