• Location: Boston MA
• Type: Perm
• Job #24459

Company Overview:
A leading real estate investment management firm with approximately $18.3 billion in assets under management is seeking an Executive Assistant/Office Coordinator. The role involves managing office services and providing administrative support within a dynamic and collaborative environment.

Job Responsibilities:

• Coordinate with internal stakeholders and vendors to resolve issues and fulfill requests
• Manage software, including Asana and Luma
• Provide daily support to the Director of Operations, including calendar and travel management, expense reporting, and meeting preparation
• Support Human Resources roles such as interviewing, hiring, onboarding, and offboarding
• Assist in internal communications and drafting announcements
• Manage mailroom and shipping logistics
• Reconcile petty cash and maintain emergency procedures
• Maintain swag/gifting inventory and vendor relationships
• Review and approve vendor invoices
• Assist in planning and executing firm-wide meetings and events
• Negotiate and review contracts with vendors
• Maintain and improve SOP manual for Office Services team
• Support team operations and provide backfill for facility coordinator
• Serve as a secondary point of contact for office-wide requests

Qualifications:

• Experience in administrative support and office management
• Proficiency in software tools such as Asana and Microsoft Office
• Strong organizational and multitasking skills
• Ability to coordinate with various stakeholders and manage vendor relationships
• Experience in event planning and execution

Compensation:
Salary: $85,000 – $110,000, Plus Bonus