• Location: Boston MA
• Type: Contract to Hire
• Job #25121

Company Overview:
An exciting, growing company is seeking an Administrative Coordinator. This role will support the fleet maintenance operations by managing vendor communications, documentation, and process efficiencies.

Job Responsibilities:

• Serve as the primary point of contact for outsourced vendors and service providers.
• Intake quotes, review work orders, and negotiate pricing or service details.
• Review all incoming work orders for accuracy, completeness, and compliance with company standards.
• Ensure proper documentation of repairs, inspections, and preventative maintenance services.
• Accurately enter and update maintenance data across internal systems and spreadsheets.
• Create and process pay orders, issue purchase orders, and route for higher-level approval when necessary.
• Use Excel and internal databases to track vehicle maintenance schedules, status updates, and cost summaries.
• Communicate directly with drivers, vendors, and managers to schedule repairs and confirm service completion.
• Work collaboratively with internal departments to ensure timely completion of maintenance requests.
• Prioritize and manage multiple work orders simultaneously in a fast-paced environment.

Qualifications:

• Prior experience in project coordination, fleet maintenance support, or administrative operations preferred.
• Proficiency with Microsoft Office Suite, including Excel and Project.
• Comfortable working across multiple systems and managing large volumes of data and documentation.

Compensation:
Pay Rate: $24 – $26/hr